The B.O.L. Explained: What to Look for Before You Sign

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In the world of auto transport, the Bill of Lading (B.O.L.) is more than just paperwork. It's your official contract and inspection report rolled into one. 

Explaining the bill of lading in auto transport


Whether you’re shipping your car across the state or across the country, it’s critical to understand what’s on the B.O.L. and why it matters before you sign anything.

What to Look for on the BOL

Here’s a breakdown of the key details to review at pickup and delivery to protect yourself and your vehicle.

1: Vehicle Condition Notes

The B.O.L. includes a detailed inspection report documenting your car’s condition at pickup. This section should note:

  • Any existing scratches, dents, paint chips, or rust

  • Cracks in glass or damaged trim

  • Any aftermarket parts or loose components

✅ What to do:

  • Be present at the time of pickup if possible

  • Walk around the vehicle with the driver and verify the condition report

  • Take clear photos of all sides of the vehicle before signing

At delivery, use the original inspection report to compare and confirm that the vehicle arrived in the same condition—or note any new damage on the B.O.L. before accepting the car.

2: VIN and Odometer Reading

Double-check that your car’s Vehicle Identification Number (VIN) and mileage are accurately recorded. This helps prevent:

  • Misidentification or paperwork errors

  • Disputes over vehicle usage

  • Potential fraud, especially when shipping multiple vehicles

✅ What to do:

  • Match the VIN on the B.O.L. with your dashboard or driver’s door VIN plate

  • Make note of the odometer reading at pickup, especially for leased or collector cars

3: Pickup and Delivery Locations

The B.O.L. lists both the pickup and drop-off addresses, along with contact names and numbers.

  • Confirm the delivery location is correct and accessible for a transport truck

  • Update your dispatcher if there are any changes in availability or address

  • Make sure the delivery timeframe matches your understanding of the schedule

✅ What to do:

  • If you’ve arranged to meet at a different location (like a nearby parking lot), make sure that’s documented

4: Special Instructions or Notes

The B.O.L. often includes a section for customer or driver notes. This is the spot to mention things like:

  • Alarm system instructions

  • Ignition quirks or non-working parts

  • Any removable accessories included with the vehicle (e.g., extra keys, roof racks)

✅ What to do:

  • Use this section to clarify anything that might help with a smoother handoff

  • Mention any personal items (if allowed) you’ve left inside the car

5: Your Signature Is Your Acknowledgment

By signing the B.O.L., you are officially:

  • Accepting the vehicle’s condition as recorded

  • Confirming delivery occurred

  • Agreeing to the terms of the shipment

Never sign a blank or incomplete B.O.L.
If anything looks off or wasn’t filled out properly, ask the driver to update it before you sign.

Example of a bill of lading for vehicle conditions and details.

Final Thought

The B.O.L. protects both you and the carrier, but only if it’s filled out accurately and thoroughly. Don’t rush through it, take your time, inspect the vehicle, and read each section carefully.

References

For more car shipping tips and guidance, check out Viceroy Auto Transport, your trusted source for stress-free shipping and reliable service.


Location: United States

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